Gmail rejects forwarded emails

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October 9, 2016 Mail Forwarding No Comments

Gmail along with other free email providers have started to reject the receipt of forwarded emails due to abusive practices from their users.

This move appears to have been backed up by the fact that these forwarders don’t only send legitimate emails to Gmail (and other providers), but actually a lot of spam and malware too. For an email provider each spam email has it’s costs in term of filtering and bandwidth and the irresponsible use of forwarders would represent increased costs for the providers.

Therefore nowadays a lot of the emails that are being forwarded to Gmail have started to bounce and trigger restrictions on the accounts where the forwarders are set.

Unfortunately there’s no workaround that would allow a user to maintain the forwarders in place, unless of course the situation in which the emails are screened by a commercial spam filter before being passed onto the forwarder. However, there is a way to pull these emails into Gmail and read them there as Gmail offers a feature to fetch email from other accounts via POP3.

The instructions to import emails via POP3 from your shared hosting account are listed below:

  1. Open your Gmail account.
  2. At the top right, click the gear icon:Settings
  3. Select Settings.
  4. Select the Accounts and Import tab.
  5. In the “Check mail from other accounts (using POP3)” section, click Add a POP3 mail account you own.
  6. Enter the full email address of the other account, then click Next Step.
  7. Enter your password.
  8. Now you have a few options to choose from. Here’s our recommended settings:
    • Leave a copy of retrieved messages on the server – Check the box. Otherwise the emails in your other account will be deleted and you’ll only be able to access them in Gmail. Learn more.
    • Always use a secure connection (SSL) when retrieving mail – Keep checked. For some accounts, you may need to uncheck this option. Learn more.
    • Label incoming messages – Check the box if you’d like to easily see which emails in your inbox came from this account.
    • Archive incoming messages – Don’t check. Only check if you don’t want to see new messages from the other account in your inbox.
  9. Click Add Account. If you get an error message while getting set up, click the Show error details link to find out more about what’s not working.
    • If you get a message saying that POP is disabled, go to the settings page of your other email account and look for a way to enable POP.
    • If you get a message saying that POP is unavailable, your email provider may not support POP.
    • For other errors, visit our Problems with Mail Fetcher troubleshooter.
  10. Once your account has been added successfully, you’ll be asked if you want to be able to send mail as this address. This lets you compose messages in Gmail, but have them appear to be sent from your other email account.

Gmail will check your other account for new emails periodically. You can see when the other account was last checked from the “Accounts and Import” tab.